ELPA Office Manager

Open call: ELPA Office Manager

 ELPA IS CURRENTLY LOOKING FOR THE NEW ELPA OFFICE MANAGER WHO NEEDS TO BE BASED IN BRUSSELS AND BE
FLUENT IN ENGLISH AND FRENCH LANGUAGE.

OFFICE MANAGER JOB DUTIES:

        * Maintains office services by organizing office operations and
procedures
        * Designs and implements office policies by establishing standards and
procedures; measuring results against standards; making necessary
adjustments
        * Coordinate with IT department on all office equipment and processes
        * Manage contract and price negotiations with office vendors, service
providers and office lease
        * Keeps management informed by reviewing and analysing special reports;
summarizing information; identifying trends
        * Ensure office efficiency is maintained by carrying out planning and
execution of equipment procurement, layouts and office systems
        * Dealing with correspondence, complaints and queries
        * Participate actively in the planning and execution of company events
        * Using a range of software packages and creating PowerPoint slides and
making presentations
        * Manage contract and price negotiations with office vendors, service
providers and office lease
        * Achieves financial objectives by preparing an annual budget;
scheduling expenditures; analysing variances; initiating corrective
actions
        * Prepare operational reports and schedules to ensure efficiency
        * Secure speakers for charitable events, community meetings, or
conferences to increase awareness of charitable, non-profit, or
political causes
        * Perform a variety of tasks, such as the creation and development of
print and online advertising, email marketing, web site management and
content development, press releases, bylined articles, white papers,
corporate videos and marketing collateral, RFP review and development,
marketing budget development and cost tracking
        * Preparing letters, presentations and reports
        * Manage executives' schedules, calendars and appointments
        * Design or produce materials such as posters, Web sites, or
newsletters to promote, market, or advertise fundraising events
        * Responsible for creating PowerPoint slides and making presentations
        * Contact corporate representatives, government officials, or community
leaders to increase awareness of organizational causes, activities, or
needs
        * Develop strategies to encourage new or increased contributions
        * Develop corporate fundraising programs, monitor progress of
fundraising drives
        * Research fundraising opportunities and write grant applications
        * Write reports or prepare presentations to communicate fundraising
program data
        * Spot fundraising opportunities and raise awareness of the
organisation's work
        * Oversee homepage and take care that everything is in order on our
website

FUNDRAISING ACTIVITIES:

        * Write and submit applications and mail-shots, using direct mailing to
reach a range of potential and current donors
        * Prepare, draft and submit reports as per respective donor' request
        * Manage and update databases to record donor contact and preference
information
        * Inspire new supporters to raise money while maintaining and
developing relationships with existing supporters
        * Develop new and imaginative fundraising activities, many of which
involve organizing events
        * Develop and coordinate web-based fundraising
        * Increase funds by researching and targeting charitable trusts whose
criteria match the charity's aims and activities
        * Oversee Association fundraising, including employee giving and
matched giving from employers
        * Make risk analyses and balancing time-cost ratios to focus effort on
the fundraising activities that are most appropriate and will have the
highest chance of success

KEY SKILLS REQUIRED:

        * Fluent in English and French language
        * Excellent written and verbal communication skills
        * Strong organizational and planning skills in a fast-paced environment

        * A creative mind with an ability to suggest improvements
        * Reliability and discretion: you will often learn of confidential
matters
        * Communication, negotiation and relationship-building skills
        * Superior project management, time management skills and IT skills
        * Good at researching and devising strategies and opportunistically
taking advantage of donation possibilities
        * The ability to manage budgets and hit fundraising target
        * Leadership and the ability to 'make things happen
        * Proven experience as an Office manager, Front office manager or
Administrative assistant
        * Knowledge of office administrator responsibilities, systems and
procedure
        * Excellent time management skills and ability to multi-task and
prioritize work
        * Attention to detail and problem solving skills
        * Ability to work in a team, with international colleagues

JOB LOCATION:

·         Brussels, Belgium

PLEASE SEND YOUR APPLICATION AND CV TO not later Than 17.06.2019
ADMINISTRATOR@ELPA.EU WITH ELPA-PRESIDENT@ELPA.EU IN THE
COPY.